Employment & Internships

• Database Coordinator

  Database Coordinator

  The Opportunity

  Reporting to the Director of Development, the Database Coordinator works to maximize revenue and grow Cheekwood’s membership base.

  Core Responsibilities

  • Membership transactions: Process incoming mail and web-based membership transactions, including entry of payment and biographical information into Altru.  Ensures all entries are accurate and free of errors.
  • Records Management and Data Integrity:  Regularly monitors membership transactions and takes appropriate action to ensure constituent records maintain the high data integrity standards set forth by the organization.  Updates information based on transactions and customer requests in Altru as necessary.
  • Enters donations and gifts into Altru and prepares acknowledgement letters.
  • Fulfillment of memberships and special event purchases and recognition of donations and gifts: Regularly assists with the fulfillment of membership cards, guest passes, special event tickets, and acknowledgement letters.
  • Data Analysis: Provides regular and ad-hoc reporting to the Data Analysis and Advancement teams.  Regularly spots trends related to membership activity and reports findings to the appropriate team.
  • File Maintenance: Maintain paper copies of all payment records in the department’s filing system.
  • Assists with database clean-up projects and regular reporting functions.

  Qualifications

  • Familiarity with Altru and The Raiser’s Edge is strongly preferred, or similar CRM program, and proficiency in Microsoft Office products is required.
  • Excellent computer skills and 3-5 years’ work experience with Altru, The Raiser’s Edge, Tessitura or similar CRM program software.
  • Organizational ability with attention to detail; able to adapt to varied duties; willing to work with volunteers; enthusiasm for being a team player; possess a professional attitude; interest in technology; good verbal and written communication skills.
  • Experience in a visual art or membership organization and knowledge of fundraising is preferred.
  • A college degree, and work experience in a non-profit organization is a plus.

  Please send letter of interest and resume to Penny Bruckse, Vice President of Human Resources at Pbruckse@cheekwood.org. EOE

• Part-time Security Attendant

  Part-time Security Attendant

  Cheekwood is seeking several experienced Security Attendants. Working under the direction of the Security & Safety Manager & Coordinator, this position will be responsible for ensuring a safe and secure environment.

  • Will protect the art by ensuring that no one touches or moves the art and reports any problems promptly to the Security Manager or Coordinator.

  • Responsible for maintaining a clean neat uniform and appearance to reflect a professional image

  • Positive interaction with the public answering questions and giving directions.

  • Attendants are required to always maintain a calm friendly and professional demeanor, in all situations, while providing exceptional customer service.

  • First responder to incidents as needed-attendants should know the location of every fire extinguisher and first aid kits. Incident response time should be quick while maintaining continual radio contact with the Security Base. Incidents reports will be completed accurately and turned in immediately to the Security Manager.

  • Must maintain a valid unarmed security license from the State of Tennessee always.

  Qualifications: High School diploma, or equivalent, and a valid State of Tennessee Security Unarmed Guard License and Driver’s License. Must have the ability to multi-task and endure long periods of standing or sitting, based on assigned post. Security level experience in the Entertainment or Hospitality Industry is a plus. EOE

• Garden Supervisor

  Garden Supervisor

  Working closely with the Director of Horticulture the Garden Supervisor oversees the horticultural maintenance and display function of a specific zone to establish and uphold the highest standards of excellence.

  Key responsibilities include:

  • Directly supervises both permanent and temporary garden staff engaged in proper garden
    maintenance including scheduling and managing daily workflows. Follows all company policies and procedures related to the supervision and performance of direct reports, including annual performance evaluations and disciplinary action.
  • Collaborates with the Department Leadership to develop, maintain and document best
    management practices.
  • Assists Department Leadership and other Supervisors in coordinating overall garden
    operations including all-staff work plans, irrigation schedules, and routine and seasonal maintenance plans.
  • Primarily responsible for the full scope of garden maintenance within a clearly identified
    zone and communicates and coordinates with other Supervisors to ensure seamless coverage between zones and throughout peripheral and transitional areas.
  • Performs all levels of landscape and grounds maintenance required to maintain the
    highest aesthetic standards throughout the property and support seasonal display rotations, especially Blooms. Understands and stewards the Mission Statements for Gardens and Collections.
  • Assists Department Leadership with design development for garden areas and seasonal
    displays.
  • Monitors plant health via best scouting practices and manages soil fertility in garden areas.
    Controls weed and pest populations in garden areas via integrated pest management best
    practices and in accordance with the organizations policy.
  • Performs limited tree work, including pruning and light removals.
    Maintains plant labels, plant inventories, and physical garden interpretation in
    assigned areas. Requests plant labels as needed and completes accession forms on new plant material.
  • Maintains standards for the daily care and storage of garden equipment and works with
    other Supervisors to ensure total participation in maintaining the highest standards of organization.
  • Responsible for maintaining records of work activities in assigned areas of the garden.
    Engages in diversified and/or specialized scope based on individual background and
    departmental and institutional needs.
  • Assists Department leadership to schedule and manage contract services to support the
    grounds maintenance and equipment maintenance function.
  • Identifies special needs and maintenance priorities for immediate action, including hazard
    removal, health and safety issues, invasive plant control, pest problems, and irrigation failures. Reports these needs and priorities to Department Leadership.
  • Supports Department Leadership in the development of operating and special project
    budgets. Assists to manage procurement based on a general awareness of fiscal climates.
  • Purchases, maintains, and manages inventory of grounds maintenance equipment and
    supplies.
  • Motivates, trains, and supervises paid and unpaid garden staff, including seasonal interns
    and volunteers in assigned areas of responsibilities.
  • Assists co-workers with special projects as determined by Department Leadership and
    provides project management assistance for major garden projects.

  Qualifications:

  • An associate or Bachelor of Science degree is preferred or equivalent combination of
    education, training, and experience. Must be a certified pesticide applicator in the State of
  • Tennessee or obtain certification within one year of employment.
  • At least three years of garden maintenance experience in public horticulture, estate maintenance or related field.
    Skilled in identification of herbaceous annual, herbaceous perennial and woody perennial
    plant material.
  • Strong working knowledge of general taxonomy and binomial nomenclature and working knowledge of plant healthcare principles and plant life cycles.
  • Competent in the safe and efficient operation of landscape maintenance equipment
  • Strong working knowledge of basic equipment maintenance and troubleshooting.
  • Positive and professional attitude.
  • Detail-oriented.
  • Must be able to work independently as well as on a team.
  • Must be able to work flexible and fluctuating schedules based on business needs.

Summer Internships  

• Summer Camp Internship Program

  Summer Camp Internship Program

  Cheekwood’s Summer Camp Internship Program is designed for the university student seeking to gain hands-on experience in a non-profit museum and botanical garden. Interns will experience all aspects of museum education including: developing and teaching classes, creating educational materials and lesson plans, overseeing studio spaces, and working with a variety of age groups. Pairing interns with art educators and professional teaching artists, participants in this program will receive one-on-one learning opportunities to develop their skills in the studio and in the classroom. Interns will attend weekly enrichment seminars, including lunch with members of Cheekwood’s staff.

  Responsibilities:

  • Hands-on classroom instruction
  • Overseeing camp registration
  • Preparing supplies and materials for classes
  • Interacting with visitors, campers, and parents through educational activities
  • Providing excellent customer service for parents & children enrolled in classes
  • Assisting instructors with preparation and execution of projects and art activities

  Qualifications:
  Applicants must be at least 18 years of age. Undergraduate, recent college graduate, or graduate student, with experience in art education, museum education, life sciences, or studio art preferred. Experience in the following areas is preferred:

  • Experience supervising children
  • Teaching experience
  • Public speaking
  • Customer Service

  Hours/Time Commitment:
  The Summer Camp Internship Program runs from June 4 – August 3. Applicants must be available Monday – Friday, 8 AM – 4 PM or 9 AM – 5 PM.

  Compensation:
  This position is unpaid. Students are encouraged to seek academic credit from their institution. Cheekwood will work with students to complete all required paperwork and documentation. Interns are responsible for their housing, meals, and travel expenses. All interns receive free admission to events, discounts in Cheekwood’s gift shop on their days of service, and two individual admission passes to Cheekwood to share with friends and family.

  Application requirements: Interested applicants should submit the following:
  • Letter of Interest
  • Resume
  • List of 3 references, at least 1 academic

  Please submit all applications to Haley Combs at hcombs@cheekwood.org by May 4, 2018. Accepted interns will be required to undergo a background check.

• Development Events Internship

  Development Events Internship

  Description: The Cheekwood Development Department internship is designed to expose the university student to membership and individual, corporate and foundation giving, with a specific focus on development events. Recent graduates will also be considered. Interns will assist the development department in daily functions.

  Key responsibilities include:
  • Assist staff with preparation and execution of major fundraiser and development events.
  • Conduct research on top prospects or grant opportunities
  • Assist with the execution of cultivation and fulfillment events for top donors and members
  • Draft fundraising communications copy
  • Prepare management tracking materials
  • Complete a semester long project tailored to intern goals and department needs

  Qualifications:
  Interns must be at least 18. Experience in the following areas is preferred:
  • Arts and culture institutions
  • Research
  • Museum services
  • Customer service

  Hours/Time Commitment: Time commitment is 6-12 weeks with a minimum of 15 hours weekly, with a total minimum of 90 hours during the internship. All interns are required to record their service hours through our online Volunteer Information Center (VIC).

  Compensation: This position is unpaid. Students are encouraged to seek academic credit from their institution. Cheekwood will work with students to complete all required paperwork and documentation. Interns are responsible for their housing, meals, and travel expenses. All interns receive free admission to events, discounts in Cheekwood’s restaurant and gift shop on their days of service, and two individual admission passes to Cheekwood to share with friends and family.

  Application Requirements:
  Interested applicants should submit a letter of interest with desired internship and semester, a resume, and a list of 3 references, at least 1 academic.

  Please submit all applications to Haley Combs at hcombs@cheekwood.org. Accepted interns will be required to undergo a background check.

• Public Programs Internship

  Public Programs Internship

  Description: Cheekwood Public Programs Internships are designed for the university or college student seeking hands-on experience in a non-profit museum and botanical garden. Interns can experience all aspects of museum education and programming including: developing and teaching classes and drop-in art making activities, creating educational materials, contributing to Cheekwood’s wide range of events and public programs, and working with a variety of age groups. The internship is ideal for students wishing to gain experience in: art education, museum education, event planning, and music business.

  Key responsibilities include:
  Interns will work with the Public Programs Manager and Public Programs Coordinator to plan and execute monthly programs, concerts, lectures and workshops, and seasonal events such as Cheekwood in Bloom, Spring Art Hop, Cheekwood Harvest, El Día de los Muertos, and Holiday @ Cheekwood. Interns will conduct a semester long project as well as carry out duties potentially including: researching talent for public programs, assisting with performance preparations, organizing event space, lay-out, and logistics, and overseeing programs while in progress. Public Programs Interns may also assist in managing our weekly drop-in art making activities, such as Tuesdays for Tots, and other camps, classes, and workshops for adults and children. From developing craft activities and preparing the supplies to facilitating class sessions, interns will help create a fun and educational season of classes. Potential duties include: supply ordering & preparations, lesson planning for classes and larger events, leading drop-in art programs, planning and facilitating seasonal programming for families.

  Qualifications: College or University student preferred, with experience in art education, museum education, or studio art preferred. Customer service or teaching experience a plus.

  Hours/Time Commitment: Time commitment is 6-12 weeks with a minimum of 15 hours weekly, with a total minimum of 90 hours during the internship. Must be available weekends. All interns are required to record their service hours through our online Volunteer Information Center (VIC).

  Compensation: This position is unpaid. Students are encouraged to seek academic credit from their institution. Cheekwood will work with students to complete all required paperwork and documentation. Interns are responsible for their housing, meals, and travel expenses. All interns receive free admission to events, discounts in Cheekwood’s restaurant and gift shop on their days of service, and two individual admission passes to Cheekwood to share with friends and family.

  Application Requirements:
  Interested applicants should submit a letter of interest with desired internship and semester, a resume, and a list of 3 references, at least 1 academic.
  Please submit all applications to Haley Combs at hcombs@cheekwood.org. Accepted interns will be required to undergo a background check.

  Internship Application Deadlines:
  Fall (September-November): September 1st, 2017
  *Start dates may vary based upon department needs and schedule.

• Rentals/Special Events Internship

  Rentals/Special Events Internship

  Description: Rentals/Special Events Department internships are designed to expose students to the multi-faceted and high energy field of Venue Logistics, Event Sales, Planning, Coordination and Execution while providing students with opportunities to apply skills in a real-world environment.

  Key responsibilities include:
  • Conduct a semester long project tailored to interns goals and department needs
  • Active learning in the area of proactive sales, venue logistics, planning, coordination and scheduling of a wide variety of events including large and small annual events, corporate events, weddings, fundraisers, networking events, internal events, and special interest group meetings. Internal events may include holiday and seasonal programming, weekly events on the grounds, large and small dinners, meetings etc.
  • Assisting in the creation of proposals to tailor events specifically to clients needs and accurately represent financial obligation of client.
  • Web/social media based marketing and media – assist with creating, editing and publishing content.
  • Working with a team to become familiar with preparing venue logistic documents for vendors and staff.
  • Day of event execution as needed; set-up, tear-down, and general coordination of overall event.
  • All other duties approved by supervisor.

  Qualifications:
  • Strong project management skills, working with cross-functional teams.
  • Strong analytical skills; fluent with Microsoft Word, Excel, PowerPoint, Outlook.
  • Excellent oral and written communications, demonstrated success with multi-tasking & juggling multiple priorities.
  • Self-starter who takes initiative, highly reliable, polished and professional when dealing with members, prospective members, sponsors, and executive management.
  • Comfortable in a fast-paced, ever-changing environment with an all-hands-on-deck mentality.

  Hours/Time Commitment: Time commitment is 6-12 weeks with a minimum of 15 hours weekly, with a total minimum of 90 hours during the internship. All interns are required to record their service hours through our online Volunteer Information Center (VIC).

  Compensation: This position is unpaid. Students are encouraged to seek academic credit from their institution. Cheekwood will work with students to complete all required paperwork and documentation. Interns are responsible for their housing, meals, and travel expenses. All interns receive free admission to events, discounts in Cheekwood’s restaurant and gift shop on their days of service, and two individual admission passes to Cheekwood to share with friends and family.

  Application Requirements: Interested applicants should submit a letter of interest with desired internship and semester, a resume, and a list of 3 references, at least 1 academic.

  Please submit all applications to Haley Combs at hcombs@cheekwood.org. Accepted interns will be required to undergo a background check.

  Internship Application Deadlines: Applications are accepted on a rolling basis.
  *Start dates may vary based upon department needs and schedule.